Whether it’s a team away day, a milestone birthday, or a full-scale corporate event, good planning makes the difference between chaos and a day that feels effortless for everyone else. Here’s what really matters:
1. Start with Purpose
Before you book a venue or send a single invite, ask: what’s the goal of this event?
- Is it about celebrating?
- Building connections?
- Sharing information?
Your decisions on budget, venue, food, and format all flow from that purpose.
2. Plan for People, Not Just Logistics
It’s tempting to obsess over catering quantities or AV kit—but people remember how they felt. Think about:
- How guests arrive (is it easy to find? welcoming?).
- Where conversations happen (space, seating, sound levels).
- How you’ll keep energy going (breaks, activities, timing).
3. Budget with Reality in Mind
Every event has hidden costs. Printing, last-minute transport, extra snacks because everyone ate more than expected. Build in at least 10–15% contingency. It saves stress later.
4. Communication is King
Clear and timely updates keep suppliers on track and guests informed. Over-communicate. Write it down. Don’t rely on memory when adrenaline is high.
5. Expect Things to Go Wrong
And that’s ok. A supplier will run late. The weather will shift. A mic won’t work. Success isn’t about preventing every hiccup—it’s about being calm, flexible, and having a plan B.
✨ Event planning isn’t about perfection. It’s about creating an environment where people connect, celebrate, and leave feeling better than when they arrived. And when you get that right, the rest fades into the background.
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Claireity 
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